Depaul believes that everyone should have a place to call home and a
stake in their community. Our aim is to work with those who are
socially excluded and marginalised by providing a quality led service
in order to produce the best possible outcomes for those accessing our
services. We strive to empower our service users to make choices and
decisions about the way they live their lives. We work in partnership
with central and local government, housing associations and other
non-governmental organisations.
Depaul is an equal opportunities employer, we offer a standard **Apply
on the website** hour working week, generous leave entitlements and a
pension scheme. We support all staff with regular supervision and core
training.
DEPAUL WISHES TO RECRUIT TO THE FOLLOWING ROLE:
FACILITIES GROUP MANAGER
PERMANENT CONTRACT
HYBRID WORKING – BASED IN DUBLIN CENTRAL OFFICE
SALARY €**APPLY ON THE WEBSITE**,**APPLY ON THE WEBSITE** PER ANNUM,
FULL TIME **APPLY ON THE WEBSITE** HOURS PER WEEK
ROLE:
The Facilities Group Manager oversees all aspects of premises and
properties for existing, new and planned services for Depaul Ireland.
The role will be responsible for preserving building conditions and
ensuring that premises are safe for service users and staff.
Duties include planning and coordinating all maintenance work
(including refurbishments), coordinating routine safety inspections,
maintaining records, and supervising facilities staff and external
contractors.
KEY AREAS OF RESPONSIBILITY:
PREMISES AND PROPERTIES
* Inspect the premises and properties to determine the need for
repairs and refurbishments.
* Develop and implement a system of annual appraisal of properties
and a programme for planned maintenance of property portfolio for
Depaul.
* Co-ordinate and/ or ensure effective management of property
development and refurbishments including feasibility studies and
planning requirements.
* Assess and analyse property surveys, i.e. Engineer Reports,
Building Surveys and QS Reports with the Operational Facilities
Managers for Dublin and Cork.
* Develop and maintain asset register for services nationally.
* The management of agreed and scheduling of works for Depaul
Housing properties
PROCUREMENT AND FINANCE MANAGEMENT
* Coordinate the annual plans, objectives, budgets, costs and
expenditure for the Facilities department.
* Manage a variety of contractors such as maintenance, catering,
reception, waste disposal, security and cleaning.
* Implement a centralised process for managing external contractors
to ensure value for money for Depaul.
* Implement and embed a system to track spending on external
contractors, ensuring transparency and efficiency.
* Manage leasing and joint management agreements with landlords,
ensuring clarity for all stakeholders and that obligations are
fulfilled.
HEALTH AND SAFETY
* Participate in the management of health and safety as laid out in
the Corporate Safety Statement.
* Ensure the interior and exterior of Depaul premises and properties
meet health and safety regulations.
* Provide up to date health and safety information in relation to
Depaul premises and properties through the organisational health and
safety structures.
* Ensure that all essential health and safety related work is
scheduled and carried out and reported as same through the
organisational health and safety structures.
* Manage the upkeep of equipment and supplies to meet health &
safety standards.
* Ensure that the facilities team complies with health and safety
legislation.
TEAM MANAGEMENT
* Manage the Facilities team by ensuring that targets and objectives
are in place.
* Participate in regular supervision and annual appraisal of staff
and self.
* Ensure that all Depaul policies and procedures are being adhered
to.
* Implement a system for tracking and ensure effective reporting on
the work output of the facilities team for recharging services.
COMMUNICATION AND COLLABORATION
* Attend appropriate meetings, contribute to strategic planning,
year planning and internal health and safety audits.
* Ensure effective collaboration and knowledge sharing with other
stakeholders, including Housing Managers, Housing Associations and
Local Authorities
* Provide advice and consultancy or manage projects with other
Housing Bodies as required.
* In collaboration with the Finance Department, negotiate leasing
and purchase contracts directly with landlords or their
representatives.
* In collaboration with the Quality and Compliance department,
ensure robust policies and procedures are in place and up to date and
internal audits on compliance are carried out effectively.
* Represent Depaul externally with other voluntary agencies,
property managers, statutory partners and other funders as agreed with
your Line Manager.
THE ABOVE LIST IS NOT EXHAUSTIVE; ADDITIONAL AREAS OF RESPONSIBILITY
MAY BE ADDED OVER TIME AND FLEXIBILITY TO COVER FOR OTHER STAFF ROLES
IS REQUIRED FROM TIME TO TIME.
PERSON REQUIREMENTS
* Diploma or degree in business, management, surveying, accountancy,
engineering or relevant field is essential.
* Relevant professional qualification in Property and Facilities
Management is desirable.
* Minimum 3 years’ experience as a Facilities Manager or
equivalent.
* Well versed in technical/engineering operations and facilities
management best practices.
* Knowledge of basic accounting and finance principles with a proven
track record in the management of budgets.
* Knowledge of Health and Safety legislation alongside the practical
implementation within the working environment.
* Strong written and verbal communication skills.
* Collaborative, relationship building approach to working within
own team, other departments, and externally.
* Ability to manage time effectively and balance multiple
priorities.
* Previous experience in managing a team.
* Proven track record of engaging the necessary professionals to
develop, refurbish and maintain a property portfolio.
* Good working knowledge of project management principles.
* Ability to set goals, review outcomes and adapt where necessary.
* Advanced Word, Excel, and PowerPoint skills in addition to
experience using a CRM system.
* Commitment to meeting the needs of excluded and marginalised
people and providing a high standard of service.
* Respect for the values and ethos of the organisation.
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ONLINE APPLICATION PROCEDURE:
Please apply through our online application procedure available on
our website
We need : English (Good)
Type: Permanent
Payment:
Category: Health
